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Remember the milkI have been a Remember the Milk & GTD user for a few years now. I absolutely love the marriage between them and their efficencies. Having said that, I have a confession to make. I find I am now starting to ignore GTD as a productivity tool, and it is not Remember the Milk’s fault! The fault lies solely on me. I’m getting lazy and complacent…

One thing that GTD doesn’t seem to address for me, is what happens when my lists, tasks, and projects become just like me. Burnt out… Overwhelmed… Scattered…

The solution is sitting right in front of me. I am a horrible weekly review user! Horrible! In fact, I can’t recall the last time I did a weekly review… I have gone from location and context specific lists, to simply sticking my tasks into a calendar type thought process. I mentally figure out when I want to attempt to complete the task, and add a due date to the task. Then the day comes up, and I don’t bother doing it as I have put too many random things to happen all on the same day. Did this really need to be done today? Ya, probably not. Just hit postpone, that’ll get rid of it…

GTD says not to rely on calendars for that reason! It is about tasks that I may want to do, to ones that need to be done on a certain day…

A quick online search brought me to http://hamberg.no/gtd/ with a short GTD review to help get me back in focus…

Here is a snippet from the article discussing the Calendar.

Calendar

calendar_picThe calendar is for things you have to do on a certain date or at a certain time, and nothing else! That’s right; no putting “install Bonzibudddy” on your calendar for next Wednesday if you just think you want to have it done then.

But… why‽

By only having items which really are time and date sensitive on your calendar it will be more useful, since it will actually tell you the things you have to do a certain day without being “diluted” with other items. The thing you want to do, but that doesn’t need to be done at a certain time will be on your next actions list any way, so you will be reminded about it and have the chance to do it anyway.

So, it is time for me to start asking a better question of myself when I have a new task…It is not going to be “When do I want to start this task? And, when do I want to be reminded to start this task?” It needs to be, “What is the next action step for this task, and in what context do I need it to be part of?” If it has a due date, I’ll apply it, but other than that, I need to develop the mentality that my contexts lists need to be trusted!

This week, I am going to do a weekly review, for the first time in probably 6 months! And, I’m going to re-jig all my tasks to be tagged with their appropriate context. And then?

Well, stop looking at my due dates & reminders for my Next Action Lists, and start looking at the Contexts and Getting Things Done.

Hopefully this tweak will move me from being a complacent GTD’r to a more efficient one!

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