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In the midst of trying my Moleskine GTD experiment, I have been thinking about my use of technology and the services I rely on heavily. Would I get by without them? Probably. But here are 4 online services I’d have a hard time replacing!

  1. Dropbox. It’s an on-line file storage site that works well on Windows, Mac, or Linux.  You can use it in your browser, and the best feature is that you can install it on your system. When you install it on your system, you can drag important files to it, open files from it, and it acts like any other folder you have. It comes with 3Gb of storage to free, and you get referral credits, so if you refer anyone and they install it, you get bonus storage up to 8Gb! Woot! It works on your iOs and Android devices too, for those times when you need access to a document/picture/PDF when out and about. I also use it to share photos when I have a lot of them, and can’t e-mail them due to size. I upload them to my Dropbox, share the folder, and send the person an email to the folder. They then can sign up for Dropbox too, and download the images. There are hundreds of clever Dropbox uses that have been created, from having all your passwords synced on all your computers, to online Office collaboration and automatic iPhone photo backup. If you have larger file backup needs they have upgrades available too. Go get an account!
  2. Lastpass. My password security was lacking. I used fairly complex passwords on the sites that mattered, but over time as I used more and more on-line sites, I gave up trying to come up with unique passwords, and started repeating. You know you do it too! Lastpass fixes that. You have one Master Password that unlocks your vault and you can create randomly generated passwords for all your sites! I don’t even know 99% of my passwords now. Lock down your on-line presence with passwords like “XnZ09~4io4cQp”…It is compatible with Firefox, Chrome, IE, Safari. Pretty much all the browser out there. Wicked service!
  3. Evernote. An elephant never forgets, so they say. With Evernote you can store notes to your heart’s content so you never need to remember! You can create notes, lists, scan and store PDFs, email backup and pictures. Any scanned PDFs are seachable for the content in the PDF, so if you can’t recall the name of the file, you can search by words in the document. I use it to store all those owner’s manuals, whether electronic, or scanned. Many people use it for research and doing website archives. I like to use it as well to store special pictures I’ve taken on my iPhone just in case my computer or iPhone die. Another useful feature is the ability to forward any email that you want to store or need to work on as part of a project. It saves the email in HTML and you don’t lose the formatting. Go sign up, and never forget!
  4. Remember the Milk. I have come to love RTM. I used to have a problem remembering things because I have so much I need to remember. Something was bound to slip through the cracks. Have you ever gone to the grocery store to pick up something, and half way home you smack yourself in the forehead because you just remembered you needed batteries? Your brain was thinking about the ingredients to the salad, not batteries. If this is you, sign up for Remember the Milk! Store everything that comes to mind there. It becomes extremely useful if you can install it on your iPhone or Android phone, so when you get to the store, you can look up the things that weren’t on top of your mind.

That’s it! 4 very useful online services that are a must for me…

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