Sometimes you don’t need a productivity system! You just need to get off your butt!

This weekend we got a hell of a lot done around the house!

Cleaning up the mess
Image by Toms Bauģis via Flickr

It turns out that all I needed to do was stay in one location(at home), and keep one theme on top of mind. Lastly, it took communication between my wife and I.

We had all the pieces in place to move this project along. The GTD system tells us that for a multi-step project, we need to break it down into individual action items.

We are trying to downsize by the time our next baby comes, and have been buying and selling beds and furniture with this in mind. We both have asked ourselves, why wait until the baby is here, or when we have to move? In fact, that would be the worst time to do it!

So, unlike many weekends that come and go, we got up early every day and started. It felt great to slowly and steadily get stuff done!

This is probably the first time that I’ve had a larger project that has been broken down into sub-projects. But the bottom line is that once we got all the appropriate furniture, it came down to putting in the effort.

At some point physical effort can’t be something you write down. Get all the small tasks out of the way and hunker down!

For me what worked was having the motivation to get rid of things, and not have so much to move when we have to. Keeping that in mind, it made all my tasks have focus. I’d ask, “Do we need this?” “Do I want to move this into the new home?” “Have we used this over the last year?”


Apollo Project and Contact Manager Comes out of Beta

Today I got an e-mail from the Apollo developers that they have finally come out of beta with their integrated Project and Contact Management system. I signed up during the beta.

They have spent some time working on the UI, and from what I can see, it looks pretty nice. Here are some screenshots for your viewing pleasure! Continue reading “Apollo Project and Contact Manager Comes out of Beta”

Using Remember the Milk in your Sales Process

Borstelkoopman op de fiets / A brush salesman ...
Image by Nationaal Archief via Flickr

Successful salesmen and saleswomen all have one thing in common. A process. One that they follow each and every time. Very busy salespeople can get a bit overwhelmed however, and can lose track of important details. Getting every detail down in a trusted system is imperative in sales. I know, as I have been in sales in the banking industry for 10 years.It can get overwhelming when you get 5 or 6 complex files all going at once, each with their nuances, time lines and expectations. Was Mr. Jones the one that wanted the fixed rate over 25 years? Or was that Mr. Samuels? Did I order that appraisal? When? When am I getting it back? Continue reading “Using Remember the Milk in your Sales Process”

Love and Hate my ‘Book of all Things’ [GTD]

My Messy Moleskine
Image by Alexandre Dulaunoy via Flickr

A few weeks ago I decided to try something new. I set up my handy dandy Moleskine notebook as my GTD capture tool. I was inspired by reading about how great writing down my tasks would be. After reading Stever Robbins’ book ‘9 Steps to Work Less and Do More‘, and specifically his chapter on technology, I thought I would give paper based ToDo lists a shot. I understand David Allen uses paper as his capture system as well. Both these organizational leaders are far smarter than me.

How did I fair? What were my impressions? Continue reading “Love and Hate my ‘Book of all Things’ [GTD]”

GTDAgenda Split Tasks/Lists/Projects into 3 New Apps

Image representing Gtdagenda as depicted in Cr...
Image via CrunchBase

For those that follow my blog, you may know I use the Getting Things Done system by David Allen to try and organize my personal and business life. There are many different companies that are attempting to get it right by melding on online web interface with mobile access. I received an email recently from the developer of GTDagenda with some upcoming news. Here is what they have in the works!

We are expanding our product line with 3 new products: YouProjects, YouTasks and YouChecks. We’d like to have the best personal-productivity-suite on the web, and we think this move fits perfectly with our goal.

All three new products work on the same infrastructure as Gtdagenda, but they are simpler and targeted for SPECIFIC needs.
YouProjects is Project management with collaboration and email integration.
YouTasks is To-dos/Tasks manager.
YouChecks ia manager for your Routines, or things that must be done regularly.

A quick comparison on all our products can be seen on this page:

I have looked at all 3 apps and I like the concept! Many people aren’t looking for a full GTD solution, or care to implement that system. But there are tons of people looking for a useful ticklist, or want to keep track of various projects. I like youtasks. Making lists is fun, and youtasks is a simple way to keep track of various lists. I wonder if GTDagenda will be making iPhone apps for each of these, or if the mobile interface will be it?

I have commented on GTDagenda in the past. I notice that they have been putting some development effort into an iPhone and Android app. The iPhone app is $3.99, and looks really nice! One complaint I have is that their web interface needs a major update! For existing users, I suppose you are used to it, but if GTDAgenda wants to attract new users, they need some freshing up…GTDagenda charges for their service and has many price points for various needs. I signed up for their free account however I needed more contexts and projects, so I didn’t upgrade.

Great job though on coming up with a full suite of products for various needs!

What GTD solution do you use? If you are a GTDagenda user, are these new solutions useful for you? Do you see yourself using them to simplify the online interface?